Our privacy notice is updated periodically, and it is advised that you check back for updates regularly. Any changes will replace all previous versions and will be in force from the date of publication. Last updated: June 2026.
1. Who are we?
The Northamptonshire Natural History Society is a registered charity.
2. Our commitment to your privacy
We are committed to keeping the personal details of our members and supporters safe. This privacy notice explains how and why we use your personal data, to ensure that you remain informed and in control of your information.
Any references to the Northamptonshire Natural History Society, NNHS, the Society, or to ‘we’ or ‘us’ refer to The Northamptonshire Natural History Society. We are a registered charity in England and Wales, and our registered charity number is 204250.
We use three key definitions to describe people mentioned in this privacy notice. These are definitions used by the Information Commissioner, the UK’s independent body set up to uphold information rights (www.ico.org.uk).
‘Data subject’: this is you, one of our loyal members and supporters. As the data subject, we respect your right to control your data.
‘Data controller’: this is us, the Northamptonshire Natural History Society. With your permission, we determine why and how your personal data is used (as outlined in this privacy notice).
‘Data processor’: this is a person, or organisation, who processes your data on our behalf. For example, this might be our membership secretary who sends our yearly journal to you.
If we work with other organisations or individuals, we always set up a written contract with them to protect your data. The third parties we work with at no point ‘own’ your data, so you will never hear from them independently and they will always delete your data from their systems when they have completed the task in hand. We always send your data to partner organisations securely, to minimise the risk of it being intercepted by unknown individuals and/or organisations.
We will never sell your personal data.
Should you wish to find out more about the data we hold about you, or about our privacy notice, please contact the us:
Telephone: 07396 819876
Email: info@nnhs.info
NNHS 10 Castillian Terrace, Northampton, NN1 1LD
3. Why do we collect your personal data?
We will only ever collect, store and use your personal data when we have an identified purpose and reason to do so. The Information Commissioner refers to this as a ‘lawful basis’. Further information about why we collect your personal data is outlined below.
a) To administer your Northamptonshire Natural History Society membership
We collect your personal data to administer your membership, which may involve:
Sending you your membership welcome pack when you first join us;
Processing your subscription payments;
Sending you regular updates;
Getting in touch should there ever be any issues processing your subscription payment.
i) Joint and family membership
If you are a ‘joint’ or a ‘family’ member of us, we will address communications to all those listed on your membership. If you wish to update this at any point, please let us know.
ii) Gift membership
If your NNHS membership was purchased as a gift, we will use the address provided by the purchaser to send you information about our work in the post. This will include a ‘renewal letter’, which we will send you when your membership is due to expire, to see if you would like to continue supporting our charity.
iii) When your membership has ended
Unless we hear from you directly, we will continue to send you information about our work for up to 3 months after your membership has ended. This is just in case your support was cancelled accidentally, by for example forgetting to pay your subscription renewal.
The Information Commissioner defines the lawful basis for processing your data for these purposes as ‘contractual’.
b) To administer event bookings
We collect your personal data to send you:
information about events you have booked onto.
The Information Commissioner defines the lawful basis for processing your data for these purposes as ‘contractual’.
c) To send you information about our work and ask for your opinion
We also collect your personal data so that we can send you information about our work that we feel will be of interest to you. This includes your journal, fundraising appeals, event information, campaigning opportunities, membership, services, products, newsletters, requests for feedback, competitions and other activities, as well as information about other carefully selected organisations that we work in partnership with.
Our journal is provided as a benefit to our members. We send this out to all our members (unless you specifically ask us not to).
